ACTA ENDOCRINOLOGICA (BUC)

Privacy Policy

We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information according to GDPR regulations 2016/679 applied starting 25th of May 2018.

By using our website and agreeing to this policy, you consent to our use of cookies and personal information in accordance with the terms of this policy.

What type of personal information does Acta Endocrinologica (Buc) collect?

We may collect, store and use the following kinds of personal information:

• information that you provide to us when registering with our website (including your email address, workplace address, name, telephone number);
• information that you provide when completing an online application on our website (including your name, gender, date of birth, relationship status, interests and hobbies, educational details and employment details, institutional information, address
• information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (including your name and email address);
• information contained in or relating to any communication that you send to us or send through our website – contact us pages and forms website (including your email address, name, telephone number);
• any other personal information that you choose to send to us.

Before you disclose to us the personal information of another person, you must obtain that person’s consent to both the disclosure and the processing of that personal information in accordance with this policy.

How does Acta Endocrinologica (Buc) use your personal information

Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

We may use your personal information to:

• contact you via editorial board;
• personalize our website for you;
• send statements, invoices and payment reminders to you, and collect payments from you for journal subscriptions or individual papers;
• send you non-marketing commercial communications;
• send you email notifications that you have specifically requested;
• send you our email newsletter, if you have requested it (you can inform us at any time if you no longer want to receive the newsletter);
• provide third parties with statistical information about our users (only demographic general data such as primary age group of our website visitors or the most used device to open the website; those third parties will not be able to identify any individual user from that information);
• deal with enquiries and complaints made by or about you relating to our website;
• keep our website secure and prevent fraud.

Personal information will not be published on the website, unless specifically required by you in certain cases.

Medical data submitted is required and processed by Acta Endocrinologica (Buc) on the following legal grounds on the basis of European Union or national law.

The lawful basis for the processing operations we conduct with regard to the Personal Data Acta Endocrinologica (Buc) processes personal information based on one of the following legal grounds:

• author’s agreement
• the consent you have granted us, prior to any processing of the personal data, for:
  • the purpose of sending you our email notifications and/or newsletters;
• complying with a legal obligation that requires us to process your Personal Data;

The processing of the special categories of personal data under the GDPR, respectively health data, is based on the following legal grounds:

• the necessity of Acta Endocrinologica (Buc) to process such data for the purpose of preventive and occupational medicine, medical diagnosis and the provision of health or social care or treatment on the basis of European Union or national law;
• the processing is necessary for reasons of substantial public interest, on the basis of European Union or national law.

Recipients of personal data and disclosing personal information

We may disclose your personal information to any of our employees, editorial board members, technical staff as reasonably necessary for the purposes set out in this policy.

We may disclose your personal information to any member of The Romanian Society of Endocrinology, insofar as reasonably necessary for the purposes set out in this policy.

We may disclose your personal information:

• to the extent that we are required to do so by law;
• in connection with any ongoing or prospective legal proceedings;
• in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
• to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.

Except as provided in this policy, we will not provide your personal information to third parties.

Retaining personal information

This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. If you contact us via the Apply to Acta Endocrinologica (Buc) online form or the contact forms available on the website, your personal information will be stored by the Acta Endocrinologica (Buc) for further communication.

If by any means, Acta Endocrinologica (Buc) was not able to proceed to the enrollment phase, the personal data collected from you will be held for a period of 1 year. You can, at any time, contact the journal office at badiucrin@gmail.com and request that your personal information be deleted from out data base. In this case, you will no longer receive any emails, messages or calls from Acta Endocrinologica (Buc) staff or partners.

Security of personal information

We will take reasonable technical and organizational precautions to prevent the loss, misuse or alteration of your personal information. We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

Amendments

We may update this policy from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you agree with any changes to this policy.

Your rights

You may instruct us at any time not to process your personal information for marketing purposes.

In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

Under the GDPR law, you have, at any given time, the following rights:

• Access: you may instruct us to provide you with any personal information we hold about you.
• Information: you can request certain information about your personal information handling such as: the purposes of processing, the categories of recipients the Personal Data are being disclosed to
• Update and change: you can rectify any personal information stored by Acta Endocrinologica (Buc)
• Erase: you may request that your personal data is deleted from Acta Endocrinologica (Buc) data base
• Restriction: you can obtain a restriction for data processing by Acta Endocrinologica (Buc)
• Withdraw: you have the right to withdraw your consent

Cookies

Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies may be either “persistent” cookies or “session” cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Updating information & Contact

The data controller for processing activities carried according to this policy is Romanian Society of Endocrinology, with its headquarters in 34-36 Aviatorilor blvd., 011863 Bucharest, Romania.

Please let us know at badiucrin@gmail.com if the personal information that we hold about you needs to be corrected or updated.

Read more on our Instructions for authors Page.